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Treasurer Task

  1. Council Checking Account

    Use credit union account requires the treasurer's SSN. The treasurer has sole access to this account and uses it for council expenses. Reimbursements from the university are applied to this account.

  2. Acquisition of Funds

    There are three sources of funding currently used by the council: the Office of Graduate Studies and Research (OGSR), the Graduate Student Association (GSA), and the ECE Department. The following is a description of how funds are acquired from each:

    • OGSR

      Funds from the OGSR are a result of its Graduate Enrichment Program (GEP). A proposal is written to the OGSR during each summer for funds to finance programs such as the ECE 290 seminars. These funds are paid directly to a council member as a salary and are later deposited into the council checking account. If funds are obtained from the OGSR, a subsequent evaluation of their use is required the following summer.

    • GSA

      Funds are partitioned in the GSA into categories such as the per-capita, social, lounge-improvement, and program/event. To obtain money from each, an appropriate proposal form must be filled out and delivered to the GSA office at least a week before a finance meeting that the treasurer must attend. The attendees of the finance meeting vote on the fund request and forward it to the following week's GSA meeting, which must include an ECE GSA representative. Upon approval, these funds are then obtained through reimbursement with the GSA office.

    • ECE Department

      The ECE Department funds are used to facilitate social events in the department and are obtained through reimbursement with the ECE finance office.

  3. Rules for Reimbursement

    For purchases that require reimbursement, there are rules regarding what can be purchased and how the purchased items can be used. The treasurer is responsible for knowing these rules and for informing the appropriate parties of their conditions.

  4. Dissemination of Funds

    If no rules for reimbursement have been broken, the treasurer timely compensates council members for any council purchases.